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16 May 2017

Job Vacancy - Assistant Accountant

The Ski Club is looking for an Assistant Accountant to work in its busy Accounts Department

  • Permanent, part-time role
  • 4 days a week (can be flexible)
  • Minimum of 5 years' previous experience working in a similar role
  • Must have used Sage 50 accounts package in a previous role and have thorough working knowledge of it
  • Reports to Head of Commercial Services and will work in a small team
  • Salary range £20K to £25k depending on experience
  • Benefits include private medical cover and pension after qualifying period
  • Start from mid/late July 2017

HOW TO APPLY

Please email your CV with a covering letter to tim.whelan@skiclub.co.uk
Deadline for applications: 12pm, Friday 2 June 2017

JOB DESCRIPTION

Key Accountabilities

Purchase Ledger: 

  • Operate the Purchase Ledger and act as a point of contact for suppliers ensure all invoices are approved (with supporting purchase order as appropriate) and evidenced as such and posted to PL. Set up all purchase ledger payments.
  • Ensure company credit card statements are submitted by card-holders with supporting receipts, then and post on Sage.
  • Ensure correct VAT receipts retained to maximise VAT recovery
  • Check and post staff expenses

Subscription Income - Direct Debits:

  • Check for data for duplications and errors and liaise with Member Services to resolve any issues.
  • Ensure DD’s for subscription income are processed with the bank/BACS system daily

Sales Ledger:

  • Raise all sales invoices for overseas advertising sales, sponsorship, affiliates, event tickets, room hire, ad hoc other turnover and as directed by line manager.
  • Provide administrative support to International Advertising Sales Manager. Ensure all sales invoiced
  • Maintain accurately accounts receivables ledgers in Sage, and prepare end of month reports for line manager

Credit Control:

  • Generate and send out monthly statements to all customers with an outstanding balance. Chase past due invoices by phone and email. Inform the relevant advertising manager of bad debtors. Liaise with debt collection agency as necessary.

Bank and Cash:

  • Keep accurate and complete records of Ski Club bank transactions and enter appropriately in Sage
  • Reconcile all bank accounts at month-end
  • Ensure all accounts are in credit by daily review and inter-account transfers as necessary
  • Provide petty cash float to office manager and post reconciled summary
  • Make nominal payments as necessary and ensure adequate paper trail kept on file
  • Ensure prepaid currency debt cards for staff have adequate balances

Period End Adjustments and Reconciliations:

  • Monthly reconciliation of balance sheet control accounts
  • Prepare monthly accruals, prepayments depreciation, etc adjustments and post necessary
  • Intercompany invoicing and reconciliation

Payroll and Pension

  • Liaise with FC to ensure a summary of payroll changes is submitted to the payroll bureau within the time frame established.
  • Prepare salaries journals and payment to HMRC
  • Submit pension data to pension provider and ensure timely payment of contributions
  • Set up and maintain all personnel files and ensure all necessary documentation is kept.
  • Liaise with HR resource as necessary
  • Administrate company ride to work scheme